Within the world of education, recruiting top talent is no easy task. Beyond dealing with the teacher shortage and competing with other schools, HR teams have to be able to manage the entirety of the recruitment process itself. With limited time, budget, and energy, it can thus be difficult to execute both effectively and efficiently.
Thankfully, artificially intelligent language processors like ChatGPT can be used to reduce some of the burden, particularly through the production of talent acquisition collateral, such as job descriptions and outreach emails.
In this article, we’ll explore how schools and their recruitment teams can use ChatGPT to streamline their recruiting and hiring efforts and provide examples of the AI tool’s output.
Contents:
- What is ChatGPT?
- School HR Teams & ChatGPT: 4 Uses and Examples
- Additional Use Cases
- Enhance Your Educator Talent Search
What is ChatGPT?
ChatGPT is a natural language processing model developed by OpenAI and released in November 2022. A product of generative AI, this free-to-use tool harnesses machine learning and user prompts to generate human-like written content and conversational dialogue.
Overwhelmed by the tech speak? Don’t worry!
Functionally, ChatGPT works just like a chat box or a text message conversation: users simply write a prompt to the AI tool and it generates a response in return. Users can improve the quality of ChatGPT’s output by providing it additional information, examples, and feedback.
While there are many applications for the AI tool, HR teams can specifically use ChatGPT as a virtual writing assistant — used to efficiently produce highly engaging materials for their talent searches.
In the next section, we explore 4 different ways recruiters can use ChatGPT when searching for and hiring new teachers.
School HR Teams & ChatGPT: 4 Uses and Examples
1. Create Vacancy Postings Efficiently
As all recruitment teams know, a well-written job description is the first step for finding and hiring top talent. For even the most well-versed recruiter, however, writing job vacancies can still be a time-consuming process.
Luckily, ChatGPT offers HR teams the ability to produce engaging job descriptions in seconds. To do so, they simply need to “train” the AI tool with examples of similar job descriptions, details about the current vacancy, and then ask it to write a new posting. Naturally, ChatGPT’s quality can be improved by providing it with more information.
Of course, ChatGPT’s output may not be exactly what you’re looking for. Don’t worry though — just like a real writer, the AI tool can make revisions based upon your feedback. And, obviously, you’re free to edit it yourself!
Below is an example of a job description written by ChatGPT, which requires a sample vacancy posting, the position details, and the school’s relevant information (mission, philosophy, etc.).
Example of a ChatGPT-Generated Vacancy Posting
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Searchality Prompt:
Note: Additional info not included in this sample |
ChatGPT Output:Job Title: High School Math Teacher Introduction: Are you an enthusiastic and dedicated high school math teacher eager to make a meaningful impact on students' lives? Join the vibrant community at Searchality High School, where education is more than just a lesson plan—it's a transformative journey. At Searchality, we're committed to fostering an inclusive learning environment that celebrates individuality, promotes critical thinking, and equips students for success in a dynamic global society. As a High School Math Teacher, your role is pivotal in shaping the educational experience, fostering a love for learning, and instilling values that extend beyond textbooks. If you're ready to bring your expertise and enthusiasm to a community dedicated to excellence, innovation, and holistic student development, Searchality High School invites you to be a part of our exciting journey. Position Details: Location: Searchality High School, Jersey City, N.J., United States Start Date: As soon as possible. Position Requirements:
Key Responsibilities:
What We Offer:
How to Apply: Visit our website at [YourSchoolWebsiteLink] to submit your application. Join us in creating an extraordinary educational experience that sets the foundation for a lifetime of learning and success. Searchality High School looks forward to welcoming passionate educators to our team. Apply now and be a part of a community that believes in the transformative power of education. |
2. Produce Engaging Promotional Emails
Once the vacancy is written the real work starts!
With ChatGPT, HR teams can craft promotional emails designed to inform and activate potential applicants.
Just like vacancy postings, recruiters can easily generate promotional emails by providing ChatGPT with the position’s job description, examples of previous promotional emails, and any additional relevant information. To match tone and cadence, we recommend providing it with multiple samples of your school’s outreach.
Below is an example of a promotional email written by ChatGPT, using our job description from above.
Example of a ChatGPT Generated Promotional Emails
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Searchality Prompt: Generate an email promoting this job opening that we can send to our network of teachers and staff. |
ChatGPT Output:Subject: Exciting Opportunity - High School Math Teacher Position Dear [Recipient's Name], We hope this message finds you well. Searchality High School is seeking a dynamic High School Math Teacher to join our dedicated team in Jersey City, N.J. Position Highlights:
What We Offer:
How to Apply: If you're ready to make a positive impact and be part of an exceptional educational community, apply on our website at [YourSchoolWebsiteLink]. Application Deadline: [Include Deadline, if applicable] Thank you for considering this opportunity. We look forward to welcoming passionate educators to our team. Best regards, [Your Name] [Your Position] Searchality High School [Your Contact Information] |
3. Write Social Media Posts in Bulk
As all recruiters know, social media is a vital part of an effective outreach plan. As many recruiters also know, writing posts can be a taxing (and often mundane) part of the recruitment process.
Thankfully, ChatGPT can be used to expedite that process too. To generate engaging, shareable posts simply give the AI tool all relevant information and it will handle the rest. You can even prompt the AI tool to craft your message for a specific social media platform — ensuring maximum engagement potential.
To further increase engagement, ChatGPT can be used to produce effective calls to action (CTAs) and relevant hashtags. The former helps prompt users to engage with your job description, while the latter helps users find it in the first place!
Below are three social media posts written by ChatGPT using our job description from above.
Example of a ChatGPT Generated Social Media Post
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Searchality Prompt: Generate three social media posts to promote this job on Facebook and LinkedIn. The posts should make it possible for users to share the posts with their networks. The calls to action (CTA) are to share the post and to visit our website for more details. |
ChatGPT Output 1:🌟 Exciting Opportunity at Searchality High School! 🌟 We're looking for a passionate Math Teacher to join our dynamic team. If you or someone you know is dedicated to fostering a love for learning, share this post and visit our website for more details. Let's inspire the next generation together! #Education #MathTeacher #JobOpportunity [Link to Job Description] |
ChatGPT Output 2:🚀 Join Us at Searchality High School! 🚀 We're hiring a Math Teacher who shares our passion for individualized learning and holistic development. Know someone perfect for the role? Share this post and encourage them to visit our website for all the details. Together, let's make a positive impact in education! #Hiring #MathEducation #SearchalityHighSchool [Link to Job Description] |
ChatGPT Output 3:🎓 Calling All Math Teachers! 🎓 Searchality High School is on the lookout for a talented individual to join our team. If you're ready to be part of an inclusive learning community, share this post with your network. Visit our website for the complete job description and application details. Let's create a brighter future together! #MathTeacher #JoinOurTeam #SearchalityOpportunity [Link to Job Description] |
4. Streamline Acceptance & Rejection Emails
Of course, the recruitment process is more than just openings and promotions. Beyond their obvious use cases, both acceptance and rejection emails provide applicants with an introduction to a school’s culture and brand. As a result, they are both vital for executing an effective talent acquisition search.
Like all other content, they are also both time-consuming activities that can be outsourced to ChatGPT.
Like other content in this article, the tone of ChatGPT’s email outreach will be influenced by the information and prompt it is provided. Naturally, we recommend providing information about the vacancy, as well as a sample of previous acceptance or rejection letters. You can even include the recipient's name and notes from their interview, if appropriate.
As you can expect, you can even provide ChatGPT with previous emails to make sure it matches the tone you wish it to convey!
Below is an example of an acceptance email generated by ChatGPT, written in a professional tone.
Example of a ChatGPT-Generated Acceptance Email
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Searchality Prompt: Generate an acceptance email to Hiam Al Azar, an applicant for the same role. We will be contacting her by telephone in the next 48 hours to set up a meeting time to go over the offer. |
ChatGPT Output:Subject: Congratulations! Welcome to Searchality High School Dear Hiam Al Azar, I am delighted to extend my warmest congratulations on behalf of Searchality High School! After careful consideration, we are thrilled to offer you the position of Math Teacher. Your impressive qualifications, thoughtful responses during the interview process, and passion for education truly stood out. We believe that your expertise will contribute significantly to our dynamic learning environment. In the next 48 hours, we will contact you by telephone to discuss the details of the offer, including the terms of the agreement and the next steps in the onboarding process. We are eager to welcome you to our team and look forward to the positive impact we know you will make on our students. Once again, congratulations on this well-deserved opportunity! We are excited about the journey ahead and the contributions you will bring to Searchality High School. Warm regards, [Your Name] [Your Position] Searchality High School |
Additional Use Cases
While great for producing written content, such as emails and socials, ChatGPT is already being used by HR teams to assist in other parts of the talent search process. Here are five more ways HR teams report using ChatGPT for:
- Conducting initial candidate screenings
- Generating a list of keywords for job postings
- Scheduling candidate interviews
- Creating a bank of interview questions
- Generating post-interview survey questions
Enhance Your Educator Talent Search
When it comes to the recruitment process, ChatGPT offers plenty of opportunities for schools and their HR teams to streamline the talent search process, attract ideal candidates, and hire new teachers. From drafting vacancy postings to writing outreach emails, the writing assistant can be leveraged to efficiently produce highly engaging recruitment materials.
Still, it is not without its faults and limitations — meaning schools will need more than just an AI chatbot to maximize their talent searches.
Designed for K-12 education, Searchality helps HR teams find and hire their ideal teaching candidates in the digital age. In addition to typical recruitment tools, our platform enables schools to streamline their talent search by automating recruitment tasks, such as writing vacancy postings, assessing candidate qualifications, and notifying both successful and unsuccessful applicants. Even better, Searchality’s transparent, flat-rate pricing ensures all schools have the capabilities to attract the best candidates possible — free from financial barriers.
Ready to see how Searchality can transform your school’s talent search? To get in touch with our team, click here. We look forward to meeting you!
